Traders T&C's

Portishead Christmas Lights (referred to as we) are the organisers of the event. We as a committee have the right to refuse entry onto site and to stop any trader/hobbyist if these terms and conditions are not followed. 

1. Pitches are allocated on a first come first served basis. Any request made will be taken into consideration but may not be met. 2. We have allocated a certain amount of pitches for different types of stalls, as defined by North Somerset Council. If the allocations in your category is full, you will be placed on a waiting list and if a pitch becomes available you will be offered it, we will of course keep you informed throughout. 3. You as the trader are solely responsible for all aspects of your stall and the products you sell, we can accept no liability. 4. All pitches are outside. You will need to be self-sufficient and provide all of your own weather protection, lighting, tables and chairs etc. 5. Electricity is not provided. Any electrical equipment you bring must be PAT tested and IP rated 66. 6. Only Diesel Generators are permitted on site and must be low noise. At booking, you must declare you are bringing a generator and you MUST provide a risk assessment for generator. Any surplus diesel must be kept in a fuel can and stored securely away from public at all times. 7. NO extra space will be available or permitted when you arrive. If extra space is required, you must notify us when applying for your pitch 8. ALL rubbish must be placed in bin bags provided. Cardboard boxes must be flattened. Traders are responsible for keeping both the area in front and back of their pitch tidy and free of rubbish at all times. Traders must leave their site as they found it. 9. We will need to see a copy of your insurance (£5m Public Liability) with your application. You must bring the original document to the event. 10. All Caterers and food stalls must have a food hygiene certificate. A copy of this is required when requested at the payment stage and on the day of the event. 11. This is an outdoor event. Portishead Christmas Lights will not be responsible for any weather conditions that may cancel the event. If the event is cancelled due to extreme bad weather (which has never happened in its history) this will be deemed an act of god and we cannot be held liable. 13. We reserve the right to cancel the event without prior notice, at which point we will refund your stall fee but will not be held liable for any loss of revenue or cost you incur. 14. If you cancel your pitch 1 month prior to the event, you may not receive a refund of your donation. 15. If you do not have all the documents required, you will be refused to trade at the event. 16. All vehicles (that do not form part of your stall), must be removed from the event and parked away from the event site. 17. Check in time is at 1pm. You , must be on the event site by 2pm. Any later then you may be refused entry and not able to trade. 18. If you have applied for a charity pitch, you must provide us with your charity number. Failure to do so will result in you being charged a NSC business rate for your pitch. 19. Payments are via Bacs upon successful application. The information required for payment will be sent you via the email provided. Please ensure you make payment within 5 days of your application being accepted. Failure to do so will result in your pitch being released back for sale without notice. 21. THE FOLLOWING STALLS HAVE THE Licence fee already included in their Pitch Fee - Crafters and Charities Only. 20. If you are a commercial trader, you MUST apply for a commercial trading licence via North Somerset Council and be approved. You MUST bring this Licence with you on the day. We are obligated to inform North Somerset Council that you have applied for a commercial pitch and they may carry out an inspection during the event. You as the trader are solely responsible for applying for the licence and any issues you may have or not have before, during and after the event.

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